Organization decides to seek registration to an International Standard and requests a quotation. Quotation issued based upon completed questionnaire. Where necessary a site visit may be organized to explain the quotation and/or the benefits of ICI’s certification service.
Organization accepts quotation by Signing Application for Registration and gives its authorization to proceed. Including acceptance of this Quote Proposal At this Phase a Lead Auditor is assigned.
Phase 1 Registration audit. This is an on-site/off site audit aimed at establishing the degree to which the organization operates a conforming ISO 9001/ISO 14001/ISO 22000/ISO 45001/HACCP/ISMS verifying the organization’s Management System framework is in place; verifying the organization’s internal controls give sufficient confidence in the Management System; verifying there is sufficient evidence of compliance of Documented system as per requirement of Standard for which Registration is Sought and finally if the organization progressed to the Phase 2 registration audit, it stands a reasonable chance of being successful.
Phase 2 Registration audit. This is an on-site audit aimed at determining whether or not there is sufficient evidence of compliance with the requirements of the National and/or International Standard. The audit team also check the effectiveness, adequacy and suitability of the management system. At the closing meeting the audit team shall issue a recommendation. If the organization is not happy with the recommendation of the audit team, the Applicant may lodge an appeal.
The Evaluation Team reviews all audit team recommendations and if satisfied there is sufficient evidence the organization’s management system meets the requirements of the National or International Standard, a certificate of registration shall be issued or renewed. The certificate of registration shall be valid for three years. During this period the organization’s management system shall be audited to verify the organization’s management system continues to meet the requirements of the National and/or International Standard. The number and/or frequency of surveillance audits shall be determined by the status and importance of the organizations internal and Transpacific Certifications Limited’s audits. At the end of the three-year period the organization’s management system shall be subject to a re-assessment.
Inevitably, management system standards are subject to periodic change (approximately every 5 years) and amended or additional requirements may emerge. It is ICI’s policy to work with clients to ensure compliance with the new and/or amended requirements at the earliest practical opportunity as preferred by the client. Where National and/or International Accreditation Bodies have set specific timescales, these dates shall take precedence.